Request for Information
Seattle City Light – HR Leave & ADA Management System
Click here to download the full RFI – posted 6/16/2016
Background and Purpose
The City of Seattle City Light Department (hereafter referred to as “SCL”, “City Light”, or “the City”) is seeking information about software systems to provide Human Resources Leave and Americans with Disabilities Act (ADA) Management capabilities (hereinafter referred to as “Leave Management”.) The term Leave does not refer to City paid holidays or planned vacations.
This RFI is issued as a means of discovery and information gathering. This RFI is for planning purposes only and should not be construed as an obligation on the part of the City to make any purchases. This RFI should not be construed as a means to pre-quality vendors. The City of Seattle may utilize the results of this RFI in drafting a competitive solicitation (RFP) for the subject services/products/equipment. Any future contract that may be awarded must comply with City procurement requirements.
Based on the information provided by the respondents to this RFI, a determination will be made regarding any actual contracting through a procurement process which, at the City’s option, could include but not be limited to: a formal bid process, using an existing City contract, procurement via Federal GSA contract(s) or a piggyback of a contract established as a result of the public bid of another public agency.
Participation in this RFI is voluntary and the City will not compensate for the preparation of any information submitted by a respondent or for the City’s use of that information.
The Leave Management System will be used to manage all types of employee leave incidents and tracking all types of accommodations requested and granted for compliance regarding the American’s with Disabilities Act for City Light’s workforce of 1900 employees and will be a vehicle for reporting and tracking statuses and activity. The goal of the Human Resources Leave and ADA Management System is to provide City Light’s Human Resources Employee Relations department a current generation platform to organize all events and communications into a holistic employee view. We are not looking for a timekeeping system to track accruals or hours taken.
The submittal schedule and contact information is in the attached RFI at the top of this page.