The Buy Line Blog City Purchasing

The Buy Line

Seattle's City Purchasing Announcements, Bids and Proposals

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Tabor 100 Office Hours

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Do you want to learn more about doing business with the City? Do you want to know about how the City of Seattle works with women- and minority-owned businesses? Do you have questions about working with unions on City construction projects? Do you want to share info about your business with City of Seattle staff?

The City of Seattle office at the Tabor 100 Hub is OPEN. Purchasing and Contracting staff from the City of Seattle’s Department of Finance and Administrative Services are available to talk to you. Just drop right in, no need to make an appointment!

7100 Fort Dent Way Suite 100, Tukwila, WA 98188

If you have a question or would like to talk to someone outside of these office hours, please email FAS_PC@seattle.gov.

This schedule is subject to change. Please check this notice for the most up-to-date info.

November 2024

Wednesday, November 20 from 9AM-3PM – Edwina Martin-Arnold, Inclusion Advisor

Thursday, November 21 from 9:30AM-2:30 PM- Megan Jackson, Purchasing Team

Wednesday, November 27 from 9AM-3PM – Edwina Martin-Arnold, Inclusion Advisor

Saturday, November 30 from 12PM-2PM – TBD

December 2024

Monday, December 2 from 9AM-1PM – Tracy Staggers, Purchasing Team

Tuesday, December 3 from 12PM-4PM – Staff from the Labor Equity Team

Wednesday, December 4 from 9AM-3PM – Edwina Martin-Arnold, Inclusion Advisor

Thursday, December 5 from 1PM-5PM – Staff from the WMBE/Contract Compliance Team

Monday, December 9 from 9AM-12PM – David McLean, Purchasing Team  

Wednesday, December 11 from 9AM-3PM – Edwina Martin-Arnold, Inclusion Advisor

Thursday, December 12 from 9:30 AM-2:30 PM – Megan Jackson, Purchasing Team

Friday, December 13 from 1PM-5PM – Presley Palmer, Purchasing and Contracting Division Director

Monday, December 16 from 9AM-1PM – Tracy Staggers, Purchasing Team

Tuesday, December 17 from 12PM-4PM – Staff from the Labor Equity Team

Wednesday, December 18 from 9AM-3PM – Edwina Martin-Arnold, Inclusion Advisor

Friday, December 20 from 9AM-12PM – Staff from the WMBE/Contract Compliance Team

Monday, December 23 from 9AM-12PM – Javier Valdez, Senior Equity and Inclusion Advisor

Saturday, December 28 from 12PM-2PM – TBD

DOING BUSINESS WITH THE CITY OF SEATTLE – NOW ONLINE! COMO HACER NEGOCIOS CON LA CIUDAD DE SEATTLE – VIRTUAL EN LINEA

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WHEN: Friday, December 6, 2024, 9 – 11am
TALLER EN ESPAÑOL: Viernes, 6 de Diciembre de 2024 2-3pm

Is your firm interested in doing business with the City of Seattle? Do you want to learn more about how City purchasing and contracting works? Join us at for our “First Fridays” online Doing Business with the City of Seattle event to meet Purchasing and Contracting staff who are part of our purchasing, consultant contracting and construction/public works teams. We will hold three sessions at once so choose the one you’re interested in!

¿Está interesada en hacer negocios con la ciudad de Seattle? ¿Le gustaría aprender más sobre compras y contrataciones con la ciudad de Seattle? Entonces acompañenos para recibir información sobre como hacer negocios con la Ciudad de Seattle.

COST: Free to attend – no registration required – just drop in!
COSTO: Registracion es Gratis y no se require reservacion. Solo entre en linea.

INFO:

  • Find out if the City of Seattle buys the type of product/service you offer
  • Learn about City bid processes for your product/service
  • See if there is a contract in place for those items, and if so, when will it be re-bid
  • Find out who you should market to
  • Get information about the Consultant Roster program and application process
  • Learn about the City’s Public Works contracting process
  • See how to access online plans and specifications for public works construction projects
  • Learn about opportunities through City Job Order Contracting
  • Hear about the City’s women- and minority-owned business (WMBE) resources
  • Averigue si la Ciudad de Seattle compra el tipo de producto/servicio que usted ofrece
  • Aprenda sobre los procesos de licitación de la Ciudad de Seattle para su producto/servicio
  • Aprenda sobre el proceso de contratación de obras públicas de la Ciudad de Seattle
  • Aprenda sobre oportunidades que ofrece la Ciuadd de Seattle a través de contratación
  • Aprenda sobre el programa para Empresas Pertenecientes a Mujeres o Minorias (WMBE)
  • Como registrarse en el directorio de negocios de la Ciudad de Seattle (OBD)

JOIN THE WORKSHOP/ENTRAR AL TALLER:

If you’re interested how the City PURCHASES GOODS AND SERVICES:

When it’s time, join your Microsoft Teams meeting here

Meeting ID: 281 264 429 799

Meeting password: AKxDaB

Join by phone 

+1 206-686-8357 United States Toll (Seattle) 
Phone Conference ID: 132 759 340#

If you’re interested in how the City does CONSULTANT CONTRACTING:

When it’s time, join your Microsoft Teams meeting here.

Meeting ID: 276 460 668 000

Meeting password: MF2fPy

Join by phone 

+1-206-686-8357 United States Toll (Seattle) 
Phone Conference ID: 989 542 788#

If you’re interested in how the City does CONSTRUCTION/PUBLIC WORKS CONTRACTING:

When it’s time, join your Microsoft Teams meeting here.

Meeting ID: 210 705 095 810

Meeting passcode: 5y5RdR

Join by phone 

+1-206-686-8357

Phone Conference ID: 389 802 922#

TALLER EN ESPAÑOL:

Entrar al Taller

Codigo de acceso para el taller: 252 054 163 97

Taller clave: nQpghr

Para entrar al taller con telefono 

+1-206-686-8357 United States Toll (Seattle) 

Teléfono conferencia identificacion: 812 502 325#




Reverse Vendor Trade Show 2024

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Wednesday Nov. 13, 2024, 11:00 a.m. to 3:00 p.m.

The Reverse Vendor Trade Show is an annual event hosted by the City of Seattle to allow vendors the opportunity to introduce themselves to a variety of City department and other public agency representatives. Vendors can learn about upcoming solicitations, procurement opportunities and sustainable purchasing while networking with other local vendors. Women-owned and minority-owned businesses are especially encouraged to attend.

To RSVP for this event, please click here or copy this link into your browser: https://www.eventbrite.com/e/2024-reverse-vendor-trade-show-tickets-902864430817. 

Have questions? Please contact FAS_ReverseVendorTradeShow@seattle.gov. Please also contact us to request reasonable accommodation or language access needs. Please submit requests by Oct. 21, 2023.

2024 Regional Contracting Forum

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City of Seattle is hosting the 2024 Regional Contracting Forum, Thursday, September 12, 2024, from 8:00am to 3:00 pm at McCaw Hall, Seattle Center 321 Mercer Street, Seattle, WA 98109.

FREE Registration: https://www.eventbrite.com/e/2024-regional-contracting-forum-tickets-902865504027?aff=oddtdtcreator

Businesses will have the opportunity to introduce themselves to a variety of City department and other public agency representatives. Businesses can learn about upcoming solicitations, procurement opportunities and sustainable purchasing while networking with other local vendors. You will have the opportunity to meet with prime contractors and consultants in one-on-one sessions during pre-scheduled interviews. It also allows you to present what you do and why you believe you are the perfect match for a particular service.

This forum is an opportunity for small businesses, minority, women, disadvantaged owned businesses to meet purchasers at all levels of state and local government, including school districts, transportation agencies, Tribal governments and other organizations.

Mayor Harrell signs Executive Order to expand equity and opportunity in City contracting

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On Nov. 1, Mayor Bruce Harrell was joined by the Department of Finance and Administrative Services (FAS), Women-and Minority Owned business (WMBEs) leaders, and community partners to sign a new Executive Order that expands contracting equity and access for businesses, particularly WMBEs, seeking contracting and procurement opportunities with the City of Seattle. 

“We specifically talk about Black-owned businesses because the data suggests that is an area we need to target, and we believe by targeting that demographic, all boats rise,” Harrell said.

The City’s WMBE program was created to help correct the historical and disproportionate underutilization of WMBE firms. As a result, spending with WMBE firms continues to consistently grow year over year. Of the City’s more than $900 million annual spend on goods and services, nearly $228 million was spent with WMBEs in 2022 for consulting services and contracting for public works projects.  

FAS will lead much of the work around the executive order.

The new Executive Order mandates that City departments regularly engage with the community to facilitate connections between WMBEs, particularly Black-owned businesses, and project managers and procurement professionals in City departments. Additionally, the Executive Order instructs FAS, which is responsible for overseeing the City’s WMBE program and purchasing and contracting services, to develop an action plan for implementing recommendations resulting from an ongoing citywide disparity impact study.  

The Executive Order also reestablishes the mayor’s WMBE Advisory Committee, renewing the City’s commitment to partnering with WMBE and other community leaders with on-the-ground experience to identify and develop solutions to barriers businesses face in securing public works contracts.  

Additionally, the Executive Order advances work FAS and the city’s Innovation and Performance team is conducting to transform the City’s procurement process so that it is results driven, more accessible, and equitable. Seattle is one of two cities in the United States to be awarded a $1 million, two-year grant by the Bloomberg Center for Public Innovation and a fellow from the Harvard Government Performance Lab is working with the city to support this work.  

Mayor Harrell signs the Executive Order on Nov. 1, 2023

CANCELED-Precast Concrete Products; ITB #TR0-6308R

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Access the ITB document at:

https://procurement.opengov.com/portal/seattle/projects/107639

ITB Due Date & Time: Sept. 4, 2024, at 11:00 AM PT

Pre-Bid Conference (Optional) Via Microsoft Teams: Aug. 23, 2024, at 10:00 AM PT

Join the meeting now

Phone: 206-686-8357

Phone Conference ID: 192 207 659#

Pre-Bid Conference Attendees List: N/A

City Buyer: Sal Munoz sal.munoz@seattle.gov 206-684-8605

Evaluation and Award Decisions

Status Update: Canceled

Status & Award List: N/A

Executed Contract: Canceled

CLOSED-Pressure Washing (On-Call); ITB# SU0-6413

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Click here to access: https://procurement.opengov.com/portal/seattle

ITB Due Date & Time: September 16, 2024, 2:30pm

Pre-Bid Conference (Optional) Via Microsoft Teams: August 19, 2024, 11:00am

Microsoft Teams Need help?

Join the meeting now
Meeting ID: 258 416 973 769
Passcode: 9SPpvU

Dial in by phone
+1 206-686-8357,,837580921# United States, Seattle

Find a local number
Phone conference ID: 837 580 921#

Join on a video conferencing device
Tenant key: seattle@m.webex.com
Video ID: 117 328 516 8

More info
For organizers: Meeting options | Reset dial-in PIN

City Buyer:

Jack Nolan 206-684-0452 Jack.Nolan@seattle.gov

Evaluation and Award Decisions

Status Update: In Evaluation

Status & Award List: N/A

Executed Contract: N/A

CLOSED-Roadway Crack Sealing; ITB#TR0-6221

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Click here to access: https://procurement.opengov.com/portal/seattle/projects/101126

ITB Due Date & Time: August 1, 2024 3:00 PM

Pre-Bid Conference (Optional) Via Microsoft Teams: July 11, 2024 1:00 PM

Microsoft Teams Need help?

Join the meeting now
Meeting ID: 252 311 517 747
Passcode: 6TqZcV

or

Dial in by phone
+1 206-686-8357,,793997724# United States, Seattle

Find a local number
Phone conference ID: 793 997 724#

Join on a video conferencing device
Tenant key: seattle@m.webex.com
Video ID: 114 436 120 6

City Buyer: Tracy Staggers 206-256-5607 | tracy.staggers@seattle.gov

Evaluation and Award Decisions

Status Update: In Evaluation

Status & Award List: N/A

Executed Contract: N/A

ARCHIVED-Produce for the Fresh Fruit & Vegetable Program at Seattle Public Schools; RFP #SE0-6361

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Access the RFP document at: https://cityofseattle.bonfirehub.com/opportunities/135724

Due Date & Time: August 8, 2024 at 3:00 PM PST

Pre-Proposal Conference (Optional) Via Microsoft Teams Only: July 9, 2024 at 10:00 – 11:00 AM PST

Microsoft Teams Need help?

Join the meeting now

Meeting ID: 282 407 963 509

Passcode: M2LNSo

Dial-in by phone

+1 206-686-8357,,742153386#

Find a local number

Phone conference ID: 742 153 386#

Join on a video conferencing device

Tenant key: seattle@m.webex.com

Video ID: 111 327 803 4

Second Pre-Proposal Conference (Optional) Via Microsoft Teams Only: July 24, 2024 at 1:00 – 2:00 PM PST

Microsoft Teams Need help?

Join the meeting now

Meeting ID: 282 360 881 055

Passcode: scK2mG

Dial in by phone

+1 206-686-8357,,277553052#

Find a local number

Phone conference ID: 277 553 052#

Join on a video conferencing device

Tenant key: seattle@m.webex.com

Video ID: 112 544 107 8

Addendum Q&A: The addenda Q&A can be found in the Public Notices section of https://cityofseattle.bonfirehub.com/opportunities/135724

City Buyer: Jen Lyman Jen.Lyman@seattle.gov 206-256-5307

Evaluation and Award Decisions

Status Update: Awarded

Status & Award List: N/A

Executed Contract: Awarded to 6361 Cascadia Produce; 6460 International Rescue Committee; 6461 Food Oasis

ARCHIVED-DIGITAL PRINTING & COPYING SERVICES AND FINISHING; ITB #CTY-6279

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Click here to access: https://procurement.opengov.com/portal/seattle/projects/96389

ITB Due Date & Time: July 25, 2024, 2:00pm

Microsoft Teams Need help?
Join the meeting now
Meeting ID: 278 444 901 501
Passcode: jbvHqd

Dial in by phone
+1 206-686-8357,,817547618# United States, Seattle
Find a local number
Phone conference ID: 817 547 618#

Pre-Bid Conference (Non-Mandatory) Via Microsoft Teams: July 10, 2024, 2:00pm

Microsoft Teams Need help?
Join the meeting now
Meeting ID: 278 444 901 501
Passcode: jbvHqd

Dial in by phone
+1 206-686-8357,,817547618# United States, Seattle
Find a local number
Phone conference ID: 817 547 618#

Deadline For Questions: July 17, 2024, 3:30pm

City Buyer: Rick Davison 206-684-8310 rick.davison@seattle.gov

Evaluation and Award Decisions

Status Update: Awarded

Status & Award List: N/A

Executed Contract: Awarded to Swifty Printing & Digital Imaging #6279; ARC Document Solutions LLC #6444; United Print Sign & Graphics LLC dba: United Reprographics #6445; Halal Inc. dba: Zebra Print & Copy #6446, C2 Imaging #6447 and PS2 Group dba: Susan Kitzmiller #6448

ARCHIVED-ITRON Products; ITB # SU0-6372

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Click here to access: https://procurement.opengov.com/portal/seattle

ITB Due Date & Time: August 9, 2024 at 10:00 AM

Pre-Bid Conference (Optional) Via Microsoft Teams: July 9, 2024 at 2:00PM

Microsoft Teams Need help?

Join the meeting now
Meeting ID: 280 199 885 951
Passcode: kNSp4v

Dial in by phone
+1 206-686-8357,,818159302# United States, Seattle
Find a local number
Phone conference ID: 818 159 302#

Join on a video conferencing device
Tenant key: seattle@m.webex.com
Video ID: 118 039 720 7

More info
For organizers: Meeting options | Reset dial-in PIN

City Buyer: Jack Nolan 206-684-0452 Jack.Nolan@seattle.gov

Evaluation and Award Decisions

Status Update: Awarded

Status & Award List: N/A

Executed Contract: Contract 6372 with ITRON INC